Privacy Policy - Aztec Systems
Legal

Privacy Policy

Your privacy is important to us. This policy explains how Aztec Systems collects, uses, and protects your information.

Last updated: January 31, 2026

Table of Contents

1 Information We Collect

We collect information you provide directly to us, including:

  • Contact Information: Name, email address, phone number, and company name when you fill out our contact forms or book a consultation.
  • Communication Data: Records of your correspondence with us, including emails and chat messages.
  • Usage Data: Information about how you interact with our website, including pages visited, time spent, and navigation paths.
  • Device Information: Browser type, IP address, operating system, and device identifiers.

2 How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Respond to your inquiries and fulfill your requests
  • Send you marketing communications (with your consent)
  • Analyze website usage to improve user experience
  • Protect against fraudulent or illegal activity
  • Comply with legal obligations

3 Cookies & Tracking Technologies

We use cookies and similar tracking technologies to collect and track information about your browsing activity. These include:

  • Essential Cookies: Required for the website to function properly.
  • Analytics Cookies: Help us understand how visitors interact with our website.
  • Marketing Cookies: Used to deliver relevant advertisements and track campaign performance.

You can control cookies through your browser settings. However, disabling certain cookies may limit your ability to use some features of our website.

4 Third-Party Services

We may share your information with trusted third-party service providers who assist us in operating our business, including:

  • Calendly for appointment scheduling
  • Email service providers for communications
  • Analytics providers (e.g., Google Analytics)
  • CRM systems for managing client relationships

These providers are contractually obligated to protect your information and use it only for the purposes we specify.

5 Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • SSL/TLS encryption for data in transit
  • Secure data storage with access controls
  • Regular security assessments and updates
  • Employee training on data protection

While we strive to protect your information, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

6 Your Rights

Depending on your location, you may have the following rights regarding your personal information:

Access

Request a copy of your personal data

Correction

Request correction of inaccurate data

Deletion

Request deletion of your personal data

Opt-Out

Opt out of marketing communications

To exercise any of these rights, please contact us using the information provided below.

7 Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including:

  • To provide our services and maintain our business relationship
  • To comply with legal and regulatory requirements
  • To resolve disputes and enforce our agreements

When we no longer need your information, we will securely delete or anonymize it.

8 Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

We will respond to your request within 30 days.

Policy Updates

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. We encourage you to review this policy periodically.

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